Job Description: We're looking for an organised, proactive and friendly Office Administrator / Receptionist to become the central support hub of our busy office. If you love variety, take pride in keeping things running smoothly, and enjoy being the person everyone can rely on, this could be the perfect role for you.
You'll be the first point of contact for our team, clients and suppliers, supporting day-to-day office operations and helping keep our projects, paperwork and site support running efficiently.
What you'll be doing
No two days are the same, but your key responsibilities will include:
Front-of-house & office coordination
- Answering calls, taking messages, checking voicemails and managing the office mobile and inbox
- Welcoming visitors and clients (and making teas/coffees)
- Handling post and keeping office systems organised and responsive
Keeping the office running smoothly
- Keeping the office clean, tidy and well stocked (supplies, sundries, stationery)
- Coordinating practical admin tasks like scanning/laminating, archiving, shredding, keys, alarms and PAT testing
Weekly staff returns & admin support
- Sorting weekly returns folders, checking timesheets against vehicle trackers, filing delivery tickets
- Processing holiday requests (logging on calendars/spreadsheets and confirming to staff)
- Scanning/filing receipts, accident reports and variation sheets
Health & Safety support
- Preparing H&S boxes/folders for teams and projects, keeping first aid kits stocked
- Managing returns and arranging annual calibration of laser levels
Vehicles & fleet admin
- Booking MOTs, services, repairs; maintaining vehicle records and checklists
- Coordinating insurance updates, driving forms, accident/repair comms
Purchasing & stock control
- Uniform/PPE/tools ordering, stock checks, deliveries and tracking spreadsheets
- Tool repairs and warranty registration
- Supporting company events and seasonal tasks (e.g., Christmas gifts/party)
What you'll bring
- Friendly, professional communication skills and confidence dealing with calls, visitors and emails
- Strong organisation and multitasking skills with excellent attention to detail
- Confidence using Microsoft Office and keeping records tidy and accurate
- A proactive, can-do attitude and willingness to support the team
- Experience in administration, reception or office support
Our values
At Chapel Properties, we work with Trust, Respect, Achieve, Team, and Pride and we're looking for someone who brings those values into how they work every day.
Ready to apply?
If you're ready to make an impact and take pride in delivering excellence, we'd love to hear from you.
Apply today using the link provided.